SkillPassPro in plain language

SkillPassPro is a tool that captures a person's tacit, experience-based knowledge before they leave the company. It is made for the moment someone has resigned and there is no time left for a proper onboarding of the successor.

The employer sends one link. The departing employee has a conversation with an AI, one question at a time. The result is a handover handbook as a PDF for the successor.

It is built for companies that need to preserve not only tasks, but also context, dependencies, decision logic, and practical workarounds when someone leaves, and need to do it at short notice.

The product is especially useful for roles with many interfaces, specialized knowledge, customer context, or undocumented routines, for example in accounting, sales, a workshop or project management.

In many teams, the most valuable knowledge is not stored in manuals. It lives in the heads of experienced employees. When they leave, teams face delays, repeat work, and operational risk.

SkillPassPro draws out exactly this experience in the last weeks before someone leaves and makes it usable for the successor, without meeting series and without a project.

1. 1The employer enters the departing person's name, e-mail and role and sends the invitation. One handover is used per invitation.
2. 2The employee opens the personal link. No account, no password, nothing to install.
3. 3They have a conversation with an AI, by voice or text. The AI asks one question at a time and follows up where details are missing: tasks, processes, tools, contacts, exceptions, ongoing projects and experience. The conversation usually takes 60 to 90 minutes and can be paused at any time.
4. 4The employee reviews the summary, corrects it and confirms.
5. 5SkillPass creates the handover handbook. The employer reads it online and downloads it as a PDF.

• Pay per handover. No subscription, no base fee. All prices in US dollars excluding VAT.
• One handover costs $39. The more handovers bought at once, the cheaper each one, down to $14.98 per handover at 50 (for example 10 handovers for $222, 50 for $749).
• More than 50 handovers or a framework agreement: Enterprise on request.
• There is no free trial of the product. The templates and tools listed below are free.

• Interview content is stored encrypted and is not used to train AI models.
• The employer receives the handbook, not the conversation transcript.
• The conversation history is deleted one day after the handbook is completed, the handover with its handbook automatically after the set period (30 days by default, 90 days or 12 months if chosen). Handovers, the account and all data can also be deleted earlier at any time.

• Not a program that reads along: it does not watch anyone work and has no access to e-mails, files or screens. It only knows what is said in the conversation.
• Not a system to introduce or maintain. Nothing runs in the background.
• Not a wiki, onboarding platform, documentation tool or exit-interview survey.

• A specialist with tacit operational knowledge resigns, shortly before the last working day
• Retirement of long-standing employees
• Role handovers during internal moves when there is no time for onboarding
• Succession for team leads, project owners, and key experts
• Onboarding the successor with a finished handover handbook

For everything you can tick off, there are free templates, no sign-up required:

• Work equipment handover protocol: Laptop, phone, badge: document the return properly, as Word or PDF.www.skillpasspro.com/en/templates/handover-protocol-work-equipment/
• Key handover protocol: Which keys, how many, to whom. With signature fields.www.skillpasspro.com/en/templates/key-handover-form/
• Handover document editor: Collect tasks, contacts and open items in one document.www.skillpasspro.com/en/tools/handover-template/
• SOP template: Write a standard operating procedure step by step, with an example.www.skillpasspro.com/en/templates/sop-template/
• Offboarding checklist: Everything from the resignation to the last working day, step by step.www.skillpasspro.com/en/templates/employee-offboarding-checklist/
• Knowledge loss calculator: What it costs when a person's knowledge leaves with them.www.skillpasspro.com/en/knowledge-loss-calculator/

• great2know alternative: SkillPass compared with moderated workshops and guided knowledge programs.www.skillpasspro.com/en/great2know-alternative/
• SkillPass vs. Sensay: A handover handbook as a PDF compared with a permanent AI knowledge base.www.skillpasspro.com/en/skillpass-vs-sensay/

Operated by

Kevin Baur, BSc, Austria

E-mail

info@skillpasspro.com

VAT ID

ATU82351615

Legal notice

www.skillpasspro.com/en/impressum/

Machine-readable summary: www.skillpasspro.com/llms.txt · llms-full.txt