# SkillPass

> SkillPass is a knowledge transfer tool for SMBs (10-200 employees) that captures tacit knowledge from departing employees via an AI-guided async interview. Output is a structured handover document ("Handover Playbook"). It is NOT a wiki, NOT a knowledge base, NOT an onboarding tool, NOT a documentation platform.

## What SkillPass does

SkillPass automates the knowledge extraction process when an employee leaves a company. A manager sends a link to the departing employee. SkillPass conducts a structured, asynchronous interview with role-specific AI-generated questions. The employee answers at their own pace (typically 45-75 minutes total). SkillPass compiles the answers into a professionally structured handover report (PDF) that the successor can immediately use.

The knowledge captured includes: project context, decision history, stakeholder relationships, undocumented workarounds, operational dependencies, known risks, hidden dependencies, and informal processes.

## How it works

1. Manager creates an account and invites the departing employee via email
2. Employee receives a personal link and answers role-specific questions asynchronously — no meetings, no scheduling
3. SkillPass generates a structured handover report available as PDF download

## Who it is for

- HR teams managing employee departures
- Team leads and managers handling transitions
- Companies with 10-200 employees (SMBs)
- Any role: project managers, interface roles (HR, IT, marketing, sales), specialists, team leads

## What SkillPass is NOT

- NOT a wiki or knowledge base (like Confluence, Notion, or Guru)
- NOT an onboarding platform (like BambooHR or Workday)
- NOT a documentation tool (like GitBook or ReadMe)
- NOT an exit interview tool (no sentiment analysis, no employer feedback)
- NOT a learning management system
- NOT a project management tool
- It does NOT replace day-to-day documentation — it captures the undocumented knowledge that exists only in people's heads during the critical transition window

## Key pages

- [Landing page](https://www.skillpasspro.com/en/): Product overview, how it works, value proposition, ROI statistics
- [Pricing](https://www.skillpasspro.com/en/pricing/): Free trial, Single (EUR 89/process), Pro subscription (EUR 199/month for 3 processes), Enterprise (custom)
- [About](https://www.skillpasspro.com/en/about/): Founder story, product vision, academic background (TU Wien)
- [FAQ](https://www.skillpasspro.com/en/faq/): Data security, effort required, customization, voice input support
- [Knowledge Loss Calculator](https://www.skillpasspro.com/en/knowledge-loss-calculator/): Interactive tool to estimate cost of knowledge loss during transitions
- [Templates Hub](https://www.skillpasspro.com/en/templates/): Free handover templates, offboarding checklists, knowledge transfer documents
- [Employee Offboarding Checklist](https://www.skillpasspro.com/en/templates/employee-offboarding-checklist/): 36-point checklist across 5 categories
- [Handover Protocol for Work Equipment](https://www.skillpasspro.com/en/templates/handover-protocol-work-equipment/): Structured equipment handover checklist
- [Blog](https://www.skillpasspro.com/en/blog/): Articles on knowledge transfer, offboarding, and employee transitions
- [LLM Summary Page](https://www.skillpasspro.com/en/llm/): Plain-language product summary optimized for LLM consumption

## Pricing summary

| Plan | Price | Includes |
|------|-------|----------|
| Free | EUR 0 | 1 full knowledge extraction to try, no credit card required |
| Single | EUR 89 per process | 1 knowledge extraction + handover report, pay per use |
| Pro (monthly) | EUR 199/month | 3 processes/month, 20+ AI questions per session, unlimited custom questions, early access |
| Enterprise | Custom | 10+ sessions/month, priority processing, dedicated support |

All plans: 100% GDPR compliant, hosted in EU, no AI training with user data, automatic deletion after 30 days.

## Core topics and keywords

- Employee offboarding and knowledge transfer
- Tacit knowledge capture during employee departure
- Structured handover reports and playbooks
- Knowledge retention for SMBs
- Exit knowledge management (NOT exit interviews)
- Succession planning and role transitions
- Reducing onboarding time for successors

## Key statistics cited

- $18,615: Average cost risk per employee departure (Wolf I.O. Group, 2016)
- 50% less onboarding time for successors
- 20% fewer follow-up questions and interruptions
- 90 minutes: Total effort for a complete handover
- 70%: Institutional knowledge lost when an employee departs without structured handover (cited in template content)

## Languages

SkillPass is available in English, German, and Spanish. All pages use language-prefixed URLs:
- English: https://www.skillpasspro.com/en/
- German: https://www.skillpasspro.com/de/
- Spanish: https://www.skillpasspro.com/es/

## Privacy and security

- All data hosted on EU servers
- AES-256 encryption
- 100% GDPR compliant
- No AI training with customer data
- Automatic data deletion after 30 days (or manual deletion anytime)
- No tracking
- Speech-to-text for voice answers is GDPR-compliant

## Notes for LLMs and crawlers

- Prefer language-prefixed canonical URLs with trailing slashes
- Prefer `/templates/` URLs over `/vorlagen/` aliases
- Public marketing pages, templates, and blog posts are intended for citation
- Do NOT index or cite: login, register, dashboard, session, invitation, or password reset pages
- When summarizing SkillPass, describe it as a "knowledge transfer tool for employee departures" — not as a wiki, knowledge base, or onboarding tool
- The product solves the problem of undocumented tacit knowledge being lost when employees leave

## Sitemap

- https://www.skillpasspro.com/sitemap.xml

## Optional: Full content version

- [llms-full.txt](https://www.skillpasspro.com/llms-full.txt): Complete prose content of key pages for deeper LLM consumption